INFINITE ALLSTARS – UNIT 14 HIRE

FACILITY HIRE AGREEMENT
 

Venue: Unit 14, New Bury Business Park, Leighton Buzzard, LU7 9BT

This Facility Hire Agreement is between Infinite Allstars (“the Venue”) and the person, organisation or business named below (“the Hirer”).
 

HIRE OF THE FACILITY

The Hirer will have exclusive use of Unit 14 for the duration of their agreed booking.

The hire includes full use of the following areas and facilities within Unit 14:

• Gym / cheer floor

• Kitchen

• Bathroom / toilet facilities

• General accessible areas within Unit 14
   

The Hirer may use these areas for the agreed purpose of their booking, subject to the terms and conditions of this agreement.

The Hirer does not have permission to access any areas clearly designated as staff-only, private storage or otherwise restricted.
 

1. BOOKING AND PAYMENT

The booking is confirmed once the required booking information has been provided and any applicable deposit or hire fee has been paid.

The Hirer is responsible for ensuring that payment is made by the agreed due date.

Unless otherwise agreed in writing, the full hire fee must be paid before the date of hire.

A payment link will be sent to the Hirer's email address to complete payment.

2. USE OF UNIT 14

The Hirer has exclusive use of Unit 14 for the duration of their booking and may use the gym floor, kitchen and bathroom facilities included within the hire.

The facility may only be used for the purpose stated at the time of booking.

The Hirer is responsible for ensuring that all participants, staff, instructors, volunteers and guests behave appropriately and safely throughout the hire period.

The Hirer must follow all reasonable instructions provided by Infinite Allstars staff.

The facility must not be used for any illegal, dangerous or inappropriate activity.

3. GYM FLOOR AND EQUIPMENT

The Hirer has full use of the gym floor during their booked period.

Infinite Allstars equipment and specialist equipment may only be used where this has been agreed as part of the booking. Gymnastic blocks and crash mats may be used as part of the hire.

Clean indoor trainers must be worn when using the gym mats. Outdoor shoes, dirty footwear or footwear that could damage or mark the mats must not be worn on the gym floor.

Equipment must be used appropriately and safely.

The Hirer must not move, dismantle, alter or reposition specialist equipment without prior permission.

Movable items such as crash mats and training blocks may be moved as needed during the hire but must be returned to their original position afterwards.

No equipment may be removed from the unit or left outside.

The Hirer is responsible for any loss or damage caused to Infinite Allstars equipment as a result of misuse, negligence or failure to follow instructions.

4. KITCHEN FACILITIES

The Hirer has use of the kitchen facilities within Unit 14 during their booked period.

The kitchen must be left clean and tidy after use.

Any appliances, work surfaces, sinks or other kitchen facilities used during the booking must be left in the condition in which they were found.

The Hirer is responsible for removing any food, drinks, rubbish or other items they bring into the kitchen.

Alcohol must not be consumed anywhere on the premises, including inside Unit 14, the kitchen, gym area, bathroom or car park.

5. BATHROOM / TOILET FACILITIES

The Hirer has full use of the bathroom / toilet facilities within Unit 14 during their booking.

The facilities must be used appropriately and left in a reasonable condition after use.

Any issues, damage or maintenance concerns should be reported to Infinite Allstars as soon as possible.

6. CLEANING AND CONDITION OF THE UNIT

The Hirer is responsible for leaving the whole of Unit 14 clean, tidy and in the condition in which it was found.

This includes the gym floor, kitchen, bathroom and any other areas used during the booking.

All rubbish must be placed in the appropriate bins.

Food and drink must only be consumed in appropriate areas and must not be taken onto the gym floor unless specifically agreed.

The Hirer must not leave equipment, decorations, belongings or other items at the venue unless prior permission has been given.

Additional cleaning or disposal costs caused by the Hirer's booking may be charged to the Hirer.

A £100 cleaning fee will be charged if a full deep clean is required following the hire.

7. CAR PARKING

The Hirer and their guests may use the car park at New Bury Business Park while attending their booking.

All vehicles must be parked appropriately and considerately within the gravel parking area, without blocking access routes, entrances, exits or other businesses.

Vehicles must not be parked directly outside Unit 14.

The area directly outside the unit must be kept clear at all times for access, deliveries and emergency purposes.

The Hirer is responsible for ensuring that all guests attending their booking are aware of and follow the parking requirements.

Infinite Allstars accepts no responsibility for vehicles or belongings left in the car park.

8. ACCESS, KEY LOCK BOX AND END OF HIRE

The Hirer will be provided with access instructions and the key lock box code by email 24 hours before their booking date.

There are two keys provided in the key lock box. One key is for the top lock on the entrance door and one key is for the bottom lock.

Both keys must be used when opening and securing the unit.

The Hirer must:

• Use the code provided to unlock the key lock box.

• Remove both keys from the lock box.

• Use the correct key for the top and bottom locks to open Unit 14.

• Keep both keys secure and in their possession throughout the hire period.

• Ensure that all participants and guests have left Unit 14 by the agreed finish time.

• At the end of the hire, ensure that both the top and bottom locks are securely locked.

• Return both keys to the key lock box immediately after locking the unit.

• Ensure both keys are securely placed inside the lock box.

• Close and securely lock the key lock box before leaving the premises.

• Check that the unit is fully secure before leaving.

The agreed hire period includes arrival, set-up, activity time, clearing away and departure. The Hirer must ensure that they leave sufficient time at the end of their booking to clean and secure the facility.

Both keys must remain on the premises and must not be taken away, copied, handed to another person or left anywhere other than the designated key lock box.

A £100 fee will be charged if either key is not returned to the key lock box, if the key lock box is not securely locked, or if the unit is left unsecured as a result of the Hirer's failure to follow the access and locking-up procedure.

The Hirer is responsible for the security of Unit 14 during their booking and until both keys have been returned and the lock box has been securely locked.

Additional charges may apply if the Hirer remains in the facility beyond their booked period or if Infinite Allstars is required to attend the premises due to the Hirer's failure to secure the unit correctly.

9. INFINITE ALLSTARS STAFF ACCESS

Although the Hirer has exclusive use of Unit 14 during their booked period, the Hirer acknowledges that an authorised member of Infinite Allstars staff may need to enter the building during the hire period to collect, pick up, deliver or retrieve equipment, belongings or other items, fix any damages or ensure the unit is safe for use.

Where possible, Infinite Allstars will aim to minimise any disruption to the Hirer's booking and communicate this to the Hirer.

Any Infinite Allstars staff member entering the facility for this purpose will not use the facilities, participate in the Hirer's activities or remain at the venue during the hire.

This limited access does not affect the Hirer's exclusive use of the facility for the purpose of their booking.

10. RESPONSIBILITY FOR GUESTS

As the Hirer has exclusive use of Unit 14, they are responsible for all people attending their booking, including participants, instructors, employees, volunteers, parents and guests.

The Hirer must ensure that everyone attending follows the venue rules and uses the facilities safely and appropriately.

All participants under 18 must be accompanied by someone over 18. An adult must be present at all times.

Only someone aged 18 or over can hire the unit.

11. DAMAGE

The Hirer is responsible for any damage caused to Unit 14, including the gym floor, kitchen, bathroom, fixtures, fittings or equipment, by themselves or anyone attending under their booking.

Where damage occurs, Infinite Allstars reserves the right to charge the reasonable cost of repair or replacement.

The Hirer must report any damage, accident or issue to Infinite Allstars as soon as possible.

12. CANCELLATION AND REFUNDS

If the Hirer needs to cancel their booking, at least 48 hours' notice must be given to Infinite Allstars.

Cancellations made with less than 48 hours' notice will not be eligible for a refund, and the full hire fee will remain payable.

Where at least 48 hours' notice is provided, any refund will be considered in accordance with the booking terms and any applicable payment processing costs.

Infinite Allstars reserves the right to cancel or refuse a booking where necessary, including where the facility becomes unavailable, unsafe or unsuitable for the intended activity.

Where Infinite Allstars cancels a confirmed booking for reasons within its control, the Hirer will be offered either an alternative booking date or a refund of any hire fee paid for the cancelled booking.

AGREEMENT

By signing and booking, I confirm that the information provided above is correct and that I have read, understood and agree to comply with the Infinite Allstars Facility Hire Agreement and the rules and conditions contained within it.

I understand that I am responsible for the facility and everyone attending under my booking for the duration of the hire.

I understand that cancellations made with less than 48 hours' notice are non-refundable.

I understand that no alcohol may be consumed anywhere on the premises, clean indoor trainers must be worn on the gym mats, and all parking rules must be followed.

I understand that I am responsible for ensuring both keys are returned to the key lock box and that the unit and lock box are securely locked at the end of my hire.

I understand that a £100 fee will be charged if either key is not returned, the lock box is not secured, or the unit is left unsecured.